725751 - Can Zimbra please not email everyone every time I made any change?

Status: RESOLVED INCOMPLETE

(mozilla.org Graveyard :: Server Operations, task)

Description

[David Boswell]

I have a meeting with a lot of people on the invite list and lately it has been emailing everyone any time I make any sort of change.  IIRC, there used to be a way to have changes sent out only to those people who were affected by that change.

I need to make changes periodically to the invite list or to the meeting information, but I'm afraid people are going to get fed up with a stream of pointless invite updates.  

Is there a way for Zimbra to not spam everyone that I'm just missing?

Comment 1

[matthew zeier [:mrz]]

When you add/remove invitees, Zimbra will ask if you want to update everyone or just those that change.  I do this periodically.

If you change anything else, you by necessity have to update everyone so they have new location, new time, new notes.

Comment 2

[David Boswell]

(In reply to matthew zeier [:mrz] from comment #1)
> When you add/remove invitees, Zimbra will ask if you want to update everyone
> or just those that change.  I do this periodically.

FWIW, Zimbra doesn't seem to do this consistently.  I just added someone to an invite and never got the option to send the changes to everyone or just the person related to the change.  I hesitate to touch the invite because I want to avoid spamming people.

Comment 3

[Corey Shields [:cshields]]

(In reply to David Boswell from comment #2)
> FWIW, Zimbra doesn't seem to do this consistently.  I just added someone to
> an invite and never got the option to send the changes to everyone or just
> the person related to the change.  I hesitate to touch the invite because I
> want to avoid spamming people.

Are you using a client?  ical, for instance, will spam everyone regardless..  The Zimbra UI however, will ask if you only want to send to affected people.  In either case, there isn't a server-side setting we can change to prevent this from happening as clients will kick off the change email independently of the changed event itself.

Comment 4

[David Boswell]

(In reply to Corey Shields [:cshields] from comment #3)
> Are you using a client?  ical, for instance, will spam everyone regardless..
> The Zimbra UI however, will ask if you only want to send to affected people.

I was using the Zimbra web UI when this happened.  I went into the invitation and added one person and never got the option to send the change to just the people related to the change.  FWIW, I have received that option before when making changes through the same UI -- it just doesn't seem to be consistent.