956685 - Mozilla Albania Community & Reps Business cards

Status: RESOLVED FIXED

(Mozilla Reps :: Budget Requests, task)

Description

[Elio Qoshi [:Elio]]

Attachment: Business Cards.jpg

Hello!
In relation with our upcoming event, Mozilla Weekend ( https://reps.mozilla.org/e/mozilla-weekend-tirana/ ) Our community, is in need for a good amount of business cards consisting of general ones for Mozilla Albania and a smaller amount for Redon Skikuli and me ( both Mozilla Reps in Albania)
As our community is still young and growing ( we just started in 2013 with Redon becoming the first Rep), this would immensely help us.
Including us, there are 6 Mozillians from Albania till now and we plan to grow this number and the number of contributors for 2014.
The pack of business cards would be enough to cover our activities in 2014.
We have looked for cheaper local printing alternatives but the print quality is really bad, so we went for www.moo.com
The shipping of the business cards is set for UK and they could also be sent to the Mozilla London office where they could be picked up by Tom Farrow, who is an organizer at Mozilla Weekend Albania.
The total cost is almost 290$ as you can see in the attachment.
Please let me know if you need any more details.

Comment 1

[Alfredos-Panagiotis Damkalis [:fredy]]

Clarification after talking with Elio:
These cards will be for the whole 2014 and not only for this event.

Comment 2

[Konstantina Papadea [:couci]]

over to Ioana for remo approval
@Eli please next team use the usual budget form so it can be easier to review

Comment 3

[Elio Qoshi [:Elio]]

Oh okay, sorry for that, was my firtst budget request yet

Comment 4

[Konstantina Papadea [:couci]]

it's ok :)

Comment 5

[Elio Qoshi [:Elio]]

Hey, any news on this? :)

Comment 6

[Ioana Chiorean]

Hey guys,
this was long debated as we do not include business cards on the reimbursement things but we do exceptions if the amount is not a big one. 

Unfortunately the amount requested here is way to much for such things. While  I agree moo.com had a good quality probably will be best to find something local (in RO for such no of cards it will be less than 50$). Also try to find a lower price on moo.com - I saw you choose laminate which is not needed imho.

Let me know what you find!

Ioana

Comment 7

[Elio Qoshi [:Elio]]

Hello Ioana!
Thanks for the feedback.
We have local printshops here in AL but the quality is really unacceptable honestly ( yes you could get that amount for like 60$ here too)
I was pointed to moo.com from another mozillian, suggesting that a lot of Mozillians use moo.com
I thought I chose the cheapest versions, didnt notice anything cheaper than laminate.

What do you think about Vista Print? That is the other alternative I was thinking of. Though Ive heard the quality is not too great.
If we could choose another print service for cheaper, that would work for us too, no problem of course!
Hope we can find an alternative!

Comment 8

[Elio Qoshi [:Elio]]

So can I open a new bug with a more realistic price? We are in fact considering Vista Print right now, which would be ideal, at least from the financial side :)

Comment 9

[Elio Qoshi [:Elio]]

So, basically 2 card holders and 1500 business cards would cost with shipping, around 200$ on VistaPrint.
The same, only for 650 business cards would be 20-30$ cheaper.
What do you think?

I personally am considering right now local printing alternatives. Ioana is right, they might work out better in this case ( considering we are in a hurry).
What would be a reasonable budget would you think?

Comment 10

[Ioana Chiorean]

HI Elio,
> I was pointed to moo.com from another mozillian, suggesting that a lot of
> Mozillians use moo.com
I do use moo.com too but I did payed from my own pocket for my cards. Also moo.com does many special offers and you can get them sometimes just to pay delivery. 
 
> What do you think about Vista Print? 
I never use it.

> So can I open a new bug with a more realistic price? We are in fact
> considering Vista Print right now, which would be ideal, at least from the
> financial side :)
No need for a new bug - add the new amount here (I was waiting for that to be honest, that's why i did not commented)

Let me know asap when you get also a local offer and ping me to reply asap!

Thanks Elio!

Comment 11

[Elio Qoshi [:Elio]]

Hello again

Sorry for being late but here is the offer we got:

300 business cards ( double sided) for 50$

Also due to Tads absence we need to printout posters ourself.
They would cost 1$ for every A3 Poster and 0,25$ for A5 flyers.
We are printing out 20 A3 posters and 200 A5 flyers 
That would be 50$ + 20$ + 50$ = 120$ (estimated)

We are paying them in advance so its not pressing for tomorrow.
Does that sound okay?
Would Western Union work for that?

Thank you in advance!

Comment 12

[Ioana Chiorean]

This is way better and thanks so much for understanding and trying to get a better deal 
This is approved by me. Final Request 120.

Yes, you can have a WU for this.

Comment 13

[Konstantina Papadea [:couci]]

Hey Elio,
yes we can make western union, but this will take more than a week cause currently we have other budgets to be paid in line.
Please let me know what you prefer

Comment 14

[Elio Qoshi [:Elio]]

Hello Kostantina!

We would prefer Western Union please.
Maybe you could merge the reimbursement with bug #962074 ? So just you dont need to make 2 reimbursents, would be easier right?

Comment 15

[Elio Qoshi [:Elio]]

Hello again Konstantina! When can we expect the payment? :)
Cheers

Comment 16

[Konstantina Papadea [:couci]]

payment has been made,
please confirm, sorry for that Elio

Comment 17

[Elio Qoshi [:Elio]]

Thank you Konstantina, and no problem!
I received the amount, thank you!

Comment 18

[Konstantina Papadea [:couci]]

a follow up on this one

Comment 19

[Elio Qoshi [:Elio]]

I have yet to receive 300$ from PayPal on my debit card so once I received them and printed the cards out, the recept will follow too:)

Comment 20

[Konstantina Papadea [:couci]]

ok thanks for the info Elio

Comment 21

[Elio Qoshi [:Elio]]

Just received the money today. Will print out the Bcards asap and post the receipts then :)
Thanks

Comment 22

[Elio Qoshi [:Elio]]

Attachment: Printime Mozilla Bcards.jpg

Okay I finally printed out the business cards :)

100 Rep bcards for me
100 Rep bcards for Redon
400 Mozilla Albania community bcards
150 Hackerspace bcards ( where we do our Mozilla activities)
and a few other printouts for various flyers for Mozilla Albania

You want me to put all these expenses in a spreadsheet Konstantina afterwards?

Thank you

Comment 23

[Elio Qoshi [:Elio]]

Its 16200 ALL Lek btw which is around 160 USD $

Comment 24

[Konstantina Papadea [:couci]]

Hey Elio,
157.8 to be exact :)
I don't think I need a spreadsheet for this one, but this has been approved for 120 usd, is there a reason you went overbudget?

Comment 25

[Elio Qoshi [:Elio]]

As we had some budget from Mozilla Weekend left, I used more budget on this, but probably there is still some budget left from there anyway ( thats why I mentioned a spreadsheet) :)
Checking again our recipes to make sure I didn't forget anything

Comment 26

[Konstantina Papadea [:couci]]

ok Elio,
I will need an approval for that overbudget from a council member, @Ioana?

Comment 27

[Elio Qoshi [:Elio]]

Of course, if it's needed.
We had some budget left from the Mozilla Weekend event budget and thought it shouldnt be a problem to add 37 USD to this one , seeing there was some left which would be deducted anyway in a future budget request.
Anyway, hope it's not too much of a problem.
I will check out the total costs now again (including the MozWeekend budget)

Comment 28

[Ioana Chiorean]

I think I do not understand..
- you had approved ~ 120 - you spent 160
- you had some money left front other events - used? not used? covers the 40?
- even with the extra money - is there something missing?

Comment 29

[Elio Qoshi [:Elio]]

https://bugzilla.mozilla.org/show_bug.cgi?id=957855

We had a budget of 618 USD approved for Mozilla Weekend
With all the recipes counted, the costs were: around 550 USD
So we basically had 68 USD left
From those 68 USD, we used 40 USD for additional bcards.
Now we have a budget left of 28 USD

Im sorry if that was a problem, we should have asked first.
However, please let us know what's needed if anything is not clear.

By sunday I should have finished a detailled Spreadsheet documenting the costs of Mozilla Weekend budget and Bcards budget.

Sorry for the hassle

Comment 30

[Elio Qoshi [:Elio]]

Attachment: Mozilla Albania Budget Spring 2014.xls

Here is an organized spreadsheet with our expenses.
I hope this might help.

Thanks

Comment 31

[Konstantina Papadea [:couci]]

hey Elio,
quick question to your spreadsheet, what quota of snacks means?

Comment 32

[Elio Qoshi [:Elio]]

Hey Konstantina
Its a kind of extra fee to the snacks and drinks from the venue as we bought them outside the venue in regular markets (which are way cheaper of course)

Comment 33

[Ioana Chiorean]

(In reply to Konstantina Papadea [:couci] from comment #26)
> ok Elio,
> I will need an approval for that overbudget from a council member, @Ioana?

Konstantina, what was the budget you mentioned you need approval for? The 40 used at bcards?

Comment 34

[Konstantina Papadea [:couci]]

yes awesome Ioana :)

Comment 35

[Ioana Chiorean]

Great then. sorry for the confusion but things weren't so clear :D

I am ok with spending the 40 left on the cards but as Konstantina said this should go through our review before not after,
Thanks.

Comment 36

[Elio Qoshi [:Elio]]

I understand.

Sorry for that, with all the mess at MozWeekend we lost track of a few things, hopefully its cleared up now :)

So Basically Konstantina, we owe you 28 USD right?
Can that be deducted from our next Budget Request?

Thank you!

Comment 37

[Konstantina Papadea [:couci]]

yeap this is ok,
I'm closing this