966321 - Events Package: tutorial for first time event throwers

Status: RESOLVED FIXED

(Webmaker Graveyard :: General, defect)

Description

[Amira]

Create tutorial for first time event throwers. Lists of best practices and where to find info

Comment 1

[julia]

Here are a few resources we may be able to pull from various events...all of them created by me or by Hive collaborators/assistants 

Tips for a successful event with kids: https://docs.google.com/document/d/1JGQnPNNNQJBC0Nr-DxrxUPBQbipb3iwQIqyje2FFuf4/edit?usp=sharing

Internal site visit agenda for Hive reverse field trips: https://docs.google.com/document/d/1E3kXqg0Sa1Y5MrKC2XYCPcO-3TR9JFQ5e7wzepEK_2U/edit?usp=sharing

Template for showcasing all teaching/activity kits from event participants:
https://docs.google.com/document/d/1E3kXqg0Sa1Y5MrKC2XYCPcO-3TR9JFQ5e7wzepEK_2U/edit?usp=sharing

Templates for showcasing many events in one place: https://dojakwon.makes.org/thimble/maker-corps-commute-through-the-hive-nyc
https://ginatesoriero.makes.org/thimble/nsla-fellowship-with-hive-nyc-summer-learning-experience

One pager template for event share out: https://dojakwon.makes.org/thimble/oasis-reverse-field-trip

Other things from Hive Maker Party I can't find the links to:
Maker Party planning etherpad
Maker Party evaluation form (not sure it exists)
Maker Party share out/recap

We may also be able to pull some event verbiage and share out summaries from Hive NYC minigroup

Comment 2

[kathryn]

Here are the docs that we use:

Consent and media release form: https://docs.google.com/document/d/1aO0rEdV5QpMGoRDFJupf3xRtEWO7ByM4x0h9615xXAk/edit?usp=sharing 

Rough event day checklist https://docs.google.com/document/d/1iq6CwQo2AuokXRTIBlXI5a2_unlaqbTz_jKXXnYcT4g/edit?usp=sharing 

Feedback form: https://docs.google.com/document/d/17YlpzkBb7QJPv1jjCCVtoTtb1IhAzW4FZpNQ9Qo1iV8/edit?usp=sharing 

Pre-event email to participants: https://docs.google.com/document/d/1Cjbeh_5EYdldWDPfWSysqGZZ3Hfwk6gprh61JFoRfkA/edit?usp=sharing 

Questions to ask before event day + pre-event email to volunteers: https://docs.google.com/document/d/14LbRkopVRIsfVkZqiD55Nvj_0m9A3A7JHEHDo1UvrLw/edit?usp=sharing

General event agenda and checklist: https://docs.google.com/document/d/1fNoGfDWmUf2bXOBvaevZXxn5XeP7dUpgIHTMSEUu2lc/edit?usp=sharing 

Laptop request form: https://docs.google.com/a/mozilla.com/spreadsheet/ccc?key=0AmkLsYZvp2wkdDVlMmhVdmxTR2NuNllZVzhXMzhhUWc&usp=sharing

Station leads and volunteers: https://docs.google.com/document/d/1zcaDUluSZKeyo6mncoqzcGCm9b2tTFx8Eu-6TmLGOfk/edit?usp=sharing

Registration instructions: https://docs.google.com/document/d/1bsrnwpG4cpnRD7rfUBU9E02aFSOV8qN0YHlrI5KteVI/edit?usp=sharing

Laptop sign out sheet - hard copy: https://docs.google.com/spreadsheet/ccc?key=0AmkLsYZvp2wkdFhkTi1xY3pCQi1tN0tfWkNtMkFQbnc&usp=sharing

List to record partcipants' makes - hard copy: https://docs.google.com/document/d/1n30SXvasAF1PHP6DUn5hbltokkxoBypyh3_EoE0Pbkk/edit?usp=sharing

Form - Pop-Up Station Details: Descriptions, tech requests, volunteers required: https://docs.google.com/a/mozilla.com/spreadsheet/ccc?key=0AmkLsYZvp2wkdC1GTjlQUHhvV0w3Q1JpN3NuY3BMMFE&usp=sharing  

Event signs: https://docs.google.com/document/d/1ZQrnazjUWx4T_BLBGrq6bNDeb0U-bktABGZfafOvPSo/edit?usp=sharing                         

Here's some feedback I got when working with Reps at the SF summit (https://teach.etherpad.mozilla.org/summitcatchall - line 115.)  

Event resources and ideas

    Popcorn event guides

    Diversity of templates to cover brighter spectrum of events

    Tips for promoting events

    Monitoring and evaluation to get results after a webmaker event and measure the impact of the webmaker

    Create other “event seasons” like maker party which run only on a certain duration          

    How to identify speakers/teachers in your local community to facilitate an event if you want to organize but don't know the skills

    How to follow   up with Webmaker event attendees so that we can sustain contribution.   

    More FAQs for events

    Template for press releases

    Strategies to invite organizations to sponsor Hive events

Ideas for events    
    Webmaker school competitions/challenges

    Monthly webmaker challenges (it can be online & prizes can be shipped)

    Hackathons (or something easier) for webmaker developers

    Organize webmaker challenges/competitions between schools

    More ideas/content on collaborating with schools, cultural institutions, and  government &organization

Comment 3

[kathryn]

Document that focuses on how to plan an event with multiple partners https://docs.google.com/document/d/1KIRBuUchwRfDLB0KNq6ZcF07nRpIdrRdHUOBXUFywVw/edit?usp=sharing

Comment 4

[Amira]

The plan and layout looks like it's coming together. Julia and Kathryn, can we regroup and chat how we can package and finish this together?

Comment 5

[julia]

(In reply to Amira from comment #4)
> The plan and layout looks like it's coming together. Julia and Kathryn, can
> we regroup and chat how we can package and finish this together?

Yes, we can. I just sent Amira an invite to the google drive folder with the content. Link to Google Drive folder: https://drive.google.com/folderview?id=0B5ga06pZVp55QXp5azJzcjRCSkk&usp=sharing
Link to etherpad: https://teach.etherpad.mozilla.org/makerpartyresources

Copy is priority. It varies greatly right now from resource to resource. I think we will have to rewrite a lot of it in short and relevant snippets.

Comment 6

[lainie]

Can we also aim to have one "these are the main ingredients for a great Maker Party" type resource that just up-levels the key elements for a successful event? Is the idea that each of the elements you outline under "Before," "During," "After,"... is a separate resource, or there will be one resource/page for "Planning Your Event" that has lots of subheads/categories, then same for "During Your Event," etc.

Comment 7

[julia]

(In reply to lainie from comment #6)
> Can we also aim to have one "these are the main ingredients for a great
> Maker Party" type resource that just up-levels the key elements for a
> successful event? Is the idea that each of the elements you outline under
> "Before," "During," "After,"... is a separate resource, or there will be one
> resource/page for "Planning Your Event" that has lots of
> subheads/categories, then same for "During Your Event," etc.

An ingredients page is a great idea. A list of items categorized under the headings of "before, during and after". The list can link to resource pages with more information if needed. 

we looked at ted x resources in our thinking: http://www.ted.com/pages/designing_your_tedx_event

Comment 8

[elsa]

Hey Yall!!

I hope you had a happy webmaker week - I heard great things and have been able to have some good follow up conversations. This is my first bug, so forgive me if this was already shared (might have been). I attempted to make a flow of the things one encounters on planning a Maker Party. Some of these are already included above (shout out to Kathryn for sharing HiveTor's things with me and Amira's docs during my planning process).

This was pulled together quickly, but with the hopes that the flow of information could be picked up by anyone in our network that wanted to throw such an event. Might not be the best way to organize it, but I wanted to share anyway: https://docs.google.com/a/mozillafoundation.org/document/d/1c30jJc3EP4X04OoJC-7UUyBB0qkMyG8Qu2beDsoB3mg/edit

All the links go to folders in this GDrive: https://drive.google.com/a/mozillafoundation.org/?urp=https://drive.google.com/a/mozillafoundation.org/&pli=1#folders/0B6mGhu9NK1axeG9HOVA5SEY2N1E

E

Comment 9

[lainie]

Also adding this recent Hive Research Lab resource to the mix http://hiveresearchlab.files.wordpress.com/2014/02/hrl-jumpstarts.pdf

It's tips for 1) event organizers and 2) activity facilitators, through the lens of how to support interest-driven learning pathways for youth, and networked innovation.

Comment 10

[Matt Thompson (@OpenMatt :OpenMatt)]

Amira: what's the status of this one?

Comment 11

[Amira]

Again, this has been rolled into this https://teach.etherpad.mozilla.org/MakerPartyResourcesSite and will launch in a month on the new MP site. Marking as closed as this is in the MP site tickets.