Closed Bug 758239 Opened 13 years ago Closed 3 years ago

Mozilla hosted calendar for events

Categories

(Infrastructure & Operations Graveyard :: Servicedesk, task)

Product:
Infrastructure & Operations Graveyard
Component:
Servicedesk
Platform:
All
Other
Type:
task
Priority:
Not set
Severity:
minor

Tracking

(Not tracked)

Status:
RESOLVED INCOMPLETE

People

(Reporter: Kensie, Assigned: jen)

Details

It would be nice to be able to use calendar software to keep track of the different events for the different teams. Ideally one can subscribe to all events or only events for individual teams. Ideally only certain people can edit the calendars but everyone can view.
Needs to publicly accessible without logging into Zimbra. Unclear who will own and manage and add events to this. I recommend creating a new user "communityevents@" to own various calendars.
Assignee: server-ops → desktop-support
Component: Server Operations → Server Operations: Desktop Issues
QA Contact: phong → tfairfield
Need to figure out some policy issues too - * who owns this? * what's the process/policy to add events?
Karen Esterly, is already maintaining a private events calendar for the Vancouver office. Is there some way to aggregate from there into a public calendar?
A calendar is in the works with the Moz Spaces website. (But something in the interim would be great.) I've created an events request form (link is on the intranet) that can be shared publicly as well. https://docs.google.com/spreadsheet/viewform?formkey=dE9tS0l6T3ZCUHp6aGExbXJLNlphakE6MQ#gid=0 For now it seems to make sense for WPR to manage this because our team is usually the first point of contact for events when requested. Amie is working on a website and policy/guidelines for events and bookings I believe.
Assignee: desktop-support → jhayashi
Amie Tyrrel owns MozSpaces and is in the process of establishing policies/guidelines. I added her to this bug.
Karen: it would be great if you were willing to manage this. Having the team within Mozilla which manages work weeks and so on involved means that those things would be certain to get on the calendar, which is a great base. Of course, the idea is that it's a community calendar - so not just events in MozSpaces, and not just events with some employee participation. So we would need the equivalent of an "Event Notification Form" as well as the "Event Request Form". But I'm sure that wouldn't be hard to make. Gerv
I'm happy to help- but I think Amie should drive this so we're not duplicating her efforts. I'm not sure that internal events (work weeks, etc) should be on the same calendar as the public/community events.
Yes we should discuss (and have a bit on governance) which events are internal. Work weeks while they might usually be employees only aren't really internal in spirit. They aren't just for working on internal only things. They also take up the community spaces when they're hosted at an office so it's good for the local community to know the space will be unavailable. It should be made clear what events are sign-up vs invite-only vs just-show-up as well. In terms of duplicating efforts, my thinking is that this is just the data, and there will be many ways people can access the data. Hopefully it will make it easier for anyone trying to make the data available on the web since they can pull from it and display it in many ways.
Part of the impetus behind this project is to communicate about things like work weeks more widely, and make sure they aren't, in the usual case, "internal-only events". Geography or finances may prevent it, but if someone is a layout hacker, they should in principle be able to attend a get-together of layout hackers, whether we pay them or not. For it to be otherwise perpetuates a two-tier community. Let's not let the best be the enemy of the good here. Software is being worked on which, when finished, will provide an all-singing, all-dancing event solution. But until they are done, let's have something which at least tells people what is going on. (Registration, space booking, collision avoidance etc. can all be out of scope.) A wiki page would do, although we can get better facilities for the same effort by using specific calendar software. mrz wants to use Zimbra, so it needs to be run by someone with a Zimbra account. Let's reuse whatever existing pieces we have, find the simplest solution for the missing bits, and get going. :-) Gerv
And, BTW, it's also not just about being able to attend, but also to know e.g. "ah, those guys are meeting in that week, so if I have some topic they might want to discuss there, I better contact them before that" - and similar stuff.
I've created an account with a calendar called communityevents. https://mail.mozilla.com/home/publiccalendar@mozilla.com/communityevents.html I'll followup with Amie to find out what the policies for it will be. Jen
Hey Amie, how is the shared calendar working for you? Is this resolved now or do you need something else to make this work?
Group: infra
Hi Amie - I can't remember where this left off. Is this calendar ok? If I don't hear back by Friday, I'll assume everything is working and close out the bug. Jen
Status: NEW → RESOLVED
Closed: 13 years ago
Resolution: --- → FIXED
The calendar here: https://mail.mozilla.com/home/publiccalendar@mozilla.com/communityevents.html seems to have no community events in it. So I'm not sure we can accurately describe this bug as fixed :-| What is the next step? Do we need to make someone responsible for filling the calendar? Or publish instructions on how to add one's event? Gerv
Status: RESOLVED → REOPENED
Resolution: FIXED → ---
Hi Gerv - I can give access to manage/add community events. Do you know who that would be? Also - WPR is also starting to create office driven public calendars with events that are being hosted there. Is it possible this calendar is no longer needed? Jen
It sounds like it's time to revisit the conversations around combined events calendar. I have heard (from Dino, cc'd)that there is another calendar floating around for community events. Lets set up a call so we are all on the same page, and know what resources are currently in use. From there, we can determine how best to leverage this calender, if it's robust enough for what we need etc. Especially as we look at a global way to capture the various types of gatherings (mozspace events, brownbags, work weeks etc) per the Gathering Plan. Dino -- per our convo, perhaps you can help us facilitate that meeting?
Adding in Jen Hayashi. She's been working on a calendar for events with WPR/IT --Lori
So the general idea is not to have a single list of events, but take advantage of the technology to aggregate and display. Sort of like subscribing to a blog where you can choose to get all of the posts or only posts for a certain category. The idea is that we have a web-based technology to store the data that all the different pages for the different teams can pull from. So reinventing the wheel, or relying on google calendars (not sure if that's what's going on) doesn't make sense. Mrz had more thoughts on the specifics of the how.
Hi all, Was in a conversation with Dia Bondi (People Team, San Francisco) today regarding this calendaring effort. Perhaps we can all revisit this effort post MWC. It would be nice to hear how far people have come with this effort and to see what other tools we have in our ecosystem that approximates our needs. Majken's last post (Comment 18) seems to be right to me as a summation of this calendar effort. Perhaps we need to make this an official goal w/a deliverable. Let's discuss and commit to some tangible actions the week of March 11?
Any progress on this?
All the calendars are currently in Zimbra under public calendar. There is a calendar for each office to publish events -- which works for the teams managing the event spaces. It sounds like however, what works for the people who have to manage the events is not working for the people who are not necessarily concerned about scheduling - but more interested in what kind of events are going on and where. Is that a good description of the problem that we're trying to solve? Sort of making it more like TicketMaster? So we can display all events and you can sort on location, type of event? If so, that will take some time -- and I don't think i'm necessarily the right resource. We will need to pull in some help from other groups that can meet the needs of both groups.
(In reply to Jennifer Hayashi [:nej] from comment #21) > All the calendars are currently in Zimbra under public calendar. So is there a URL I can give out which allows people to view this public calendar? > Is that a good description of the problem that we're trying to solve? Sort > of making it more like TicketMaster? So we can display all events and you > can sort on location, type of event? I think simply displaying all the events, in chronological order, would be a great start. Sorting, filtering, booking, etc. would be excellent too, but at the moment people can't even tell what's going on. BTW, does anyone object to this bug becoming public? It doesn't contain sensitive IT info as far as I can see. Gerv
Gerv, no objection from me on making this public. More help at this point is useful. All, I do not think Dia or I have the bandwidth or expert resource to tackle and execute a unified calendaring system in a timely fashion. Speaking for myself, I am more than happy to be a consultant than the driver at this time. The end goal is to have a TicketMaster-like system (comment #21). I'm in agreement with Gerv that we need to begin somewhere. Visibility of a calendering effort with a good starting frame for participation may be a useful approach. So what seems to be needed at this time is a simple work proposal with a goal, methodology and layers to execute quarterly. To begin, our efforts may take a cue from ReMo: https://reps.mozilla.org/events/#/period/future/ Should I get the designers of this calender on this bug for help?
Here's a list of all the links to the public calendars https://mana.mozilla.org/wiki/display/DESKTOP/Zimbra+Public+Calendars If it helps, there's a way to embed the Zimba calendars on a webpage that we could do in the short term until we get the permanent solution up and running. Example: http://people.mozilla.org/~jhayashi/test.html
Can someone with the power remove this bug from the infra group? I can't do it. :nej: that's great :-) Can we publicize those URLs? I thought it would be easy to take the ICS version of each (linked at the bottom) and combine them all into one calendar using e.g. Google Calendar, and publish that. But it seems like Google Calendar, for some reason, can't access those URLs :-( If anyone figures out how to make this work, using any calendar aggregator, let us know! Gerv
Whiteboard: declassify-me
Gerv - Feel free to publicize the calendar URLs. They are set to be viewable by anyone. Just one caveat - not all the calendars are actively updated yet. We proactively created all the office calendars at one time - but some may not be in full use yet. Thanks! Jen
All, adding William Reynolds to conversation per Comment #23. Jennifer, who manages each calendar - the Event Manager?
The calendar proposed in this bug sounds similar to the events.mozilla.org site that Pierros is working on. Pierros can provide more information about it.
Group: infra
Whiteboard: declassify-me
Jen, may also be useful to share/document the .ics feeds so people can consume the calendar in some other format or client.
Dino - The office managers typically manage the calendars for their respective offices. For example, Shannon in London, Karen in Vancouver, Cristina in SF.
> The office managers typically manage the calendars for their respective > offices. For example, Shannon in London, Karen in Vancouver, Cristina in SF. Thanks. Are there .ics calendar feeds for those Spaces?
(In reply to William Reynolds [:williamr] from comment #32) > Are there .ics calendar feeds for those Spaces? I see that Gerv's blog post in comment 30 includes the feeds URLs: http://blog.gerv.net/2013/04/mozspace-calendars/
One last thing I forgot to mention, the calendars are set in GMT. When you click on the html links, by default it will show the event in GMT. To change to the timezone, you need to add ?tz=America/Los_Angeles at the end. https://mail.mozilla.com/home/publiccalendar@mozilla.com/MOZLONDON.html?tz=America/Los_Angeles
Hi All - I'm going to start adding to that mana page all the public zimbra calendars that we would want to be included in the public "TicketMaster" like calendaring system.
Meet with WPR, Jim Cook and Shirine about the Global Calendar and here are some of the requirements for the future Global calendar: 1) Audience: Mozillians 2) They would like the calendar to look like a calendar and not a list 3) They would like the calendar to default to whatever timezone they are in 4) They would like events color coded by type 5) We all agree that the calendar should hold all events. They are not tied to Zimbra and said if there's a web interface they are open to entering the events in there instead of Zimbra. 6) In the end, they would like this calendar to be displayed at every office -- similar to what we do with the Twitter feeds - so anyone could come by and see what's going on around their office.
Hi - just checking in, are there any updates we can report back on?
Hi All, It's becoming increasingly important to MozSpaces and Community Builders group that we get this calendar up by end of year. Boswell and I are meeting next week to put together a project timeline for this - and start to pull in resources to help us get this pushed over the line. Please look for an update from us mid next week. Thanks, Amie
(In reply to Amié Tyrrel [:amie] from comment #38) > It's becoming increasingly important to MozSpaces and Community Builders > group that we get this calendar up by end of year. > > Boswell and I are meeting next week to put together a project timeline for > this - and start to pull in resources to help us get this pushed over the > line. Please look for an update from us mid next week. Robyn and Pierros (with the help of Community Builders too) are putting together a proposal for an Events Manager that shows a calendar of all Mozilla events, including those hosted at Mozilla Spaces. Amie and David, I think it would be helpful for you to connect with them :) Robyn, could you share a status update about the Events Manager?
Flags: needinfo?(rchau)
Hi all - Pierros is working with two developers to define the requirements for this project. He and I will be putting together a one-page proposal to present for a funding request once the scope is set. At this point, as I understand it, it will be able to tie into the back-end of the existing Reps system and use a filtering method to determine which events are visible internally (eg. events we are considering sponsoring), which are visible externally (eg. events we've confirmed we will sponsor), and which TYPE of events are visible externally depending on the webpage the user is accessing (eg. developer events like app workshops vs. large industry events like MWC). Pierros and I will be meeting in the next week to check the status of this.
Flags: needinfo?(rchau)
QA Contact: tfairfield → moconnor
Adding Rob Middleton.
Lori or Rob - is this something that is in the works w/WPR? Would be amazing.
Product: mozilla.org → Infrastructure & Operations
Product: Infrastructure & Operations → Infrastructure & Operations Graveyard

This bug lies at rest in the graveyard.

Status: REOPENED → RESOLVED
Closed: 13 years ago → 3 years ago
Resolution: --- → INCOMPLETE
You need to log in before you can comment on or make changes to this bug.